Any business knows that productivity is key to growth, let alone staying afloat. Whether you are talking about a production line, a traveling salesperson, and yes even your office space; productivity is going to be the main driving factor which will allow your business to not only stay in business, but also experience growth year over year, month over month.

Here we are going to describe 23 ways to improve office productivity which will in turn allow you to realize higher profits, more output, and less money being wasted to lost productivity.

First on the list? Improving office productivity through computer applications:

Science proves that taking more breaks allows us to be more productive.

How does that work if we technically will have less “work time” by taking all these breaks?

It gives us time to collect our thoughts, time to let our mind roam, and even some time to talk and bounce ideas off of others.

So, instead of making employees hate working because you limit them to one break a day; let them take a short one every hour or two and watch the ideas and productivity outputs increase!

Not only should you be organizing your desk, but also the entire office.

A cleared out area allows for a clear mind to work at much higher levels of clarity. Whether you have a cubical office design or a more open concept; requiring all areas of the office to be clear on either a weekly or daily basis should be a must.

Sure, not everyone likes to clear. But, if you give employees 10-15 minutes to clean their area at the end of every day I’m sure most people will be happy to do so (especially if you explain it is part of your initiative to improve productivity in the office)!

Some people have a habit of checking their email every 10 minutes while they are waiting for someone important to get back to them.

In reality, the likelihood of them replying back right away even if you get back to them quick is slim. On top of that, it seems down right desperate.

By implementing 2-3 time periods (again, depending on the department) that people should check their email; you will end the constant refreshing of email pages by a lot of your work force. This allows people to get back to work and pay much more attention to their work at hand.

There can be multiple things wrong with your lighting system that might be throwing off people in the office.

First of all, if you have fluorescent lights then you might just have a few (or a lot) of lights in your office that flicker or even worse, buzz. This can cause eye stress, annoyance, and a general distraction.

On top of that, you may have either an under-lit or over-lit office. Both are bad, and it’s up to you to find the optimal light output for your office. This can be done by surveying employees on your lighting system and going from there.

Lastly, low quality light can be an issue. An easy way to not only improve the quality of light but also get rid of flickering and buzzing light issues is by upgrading your reduce your energy usage by up to 30% or so. Sounds like a win-win situation here!

Not only will they help with productivity, but they will also clean the air of toxins which will keep the air fresh and not-so-stuffy.

Stop making it so difficult to get around. Make it easy to get to the bathroom, to the trash, or even to an outlet.

Time is money, and if people are having to spend time just to get to the most basic things you aren’t setting up your office for success (literally).

Using office design to increase productivity can be difficult, sure. But it doesn’t have to be all that complex. You could even get some people together to brainstorm what could be done to best optimize the space you have to best serve efficiency in the office. So while there will never be the “best office design for productivity” hack or tip (due to all offices being different), you can always use some general guidelines and common sense to help you out.

Wherever the noise may be coming from, while it may not effect everyone it may be effecting some people.

Now, this can be an easy fix if the noise is coming from within the office. To solve this issue, all you need to do is address the area of concern and fix it. But, what if the noise is coming externally on a frequent basis?

Well, you can do either of two things. Firstly, you can try to address or confront the external noise producer and see if there is anyway for it to stop at least during your time of work. If that doesn’t work, then you might need to install sound proofing technology into your walls. This can get pricey sure, but you’ve got to weight the benefits of having less noise in the office versus the cost it is going to be to make the upgrade.

Although you might think that you won’t be able to get everything in if you shorten meetings, you would be mistaken!

In fact, having shorter meetings make them much more focused and thus; more productive. Even if you have two meetings over one a week because they are shorter, it is much better to have two 10 minute meetings over one 30 minute one that lacks purpose.

On top of that, do you really need to have a meeting? Or, are you just holding meetings to “have a meeting?” If it is the latter, try scheduling meetings only when they are needed, rather just out of habit.

Looking for ways to motivate the office into getting stuff done? 43Folders.com and it’s a simple concept: work for ten minutes, break for 2, then repeat this 5 times (or an hour).

You might say, “are you mad?! No way I’ll let my employees take a break every 10 minutes.” But here it out…

Maybe you shouldn’t implement this tactic specifically, but make a variation that works for your needs but still allows for productivity to be most optimal. And yes, there will be times when extreme concentration is required for more than 10-20 minutes, and obviously this doesn’t have to be a “set in stone” type deal. Instead, make it a generally accepted practice to partake in such method of break and work balancing.

(We already talked about more breaks in #3, but we thought this hack was worthy of its own).

Have you ever listed a job listing opportunity with one of the qualifications as “multitasking?” If so, you’ve got it all wrong. In fact, you should be listing a qualifications as “the ability to be laser focused on one thing at a time.”

Multitasking Parkinson’s law” in short says that we will fill whatever time is allotted to complete a given task.

Why do you think people with a 3 month deadline to get a presentation done still find themselves struggling to get it ready to go last minute? Because they will fill the entire time they are given to finish it. This goes with any task, and if you shorten the time allotted to finish tasks you will see more getting done because people will work to fill the allotted time given.

This of course can be used too far and not given enough time to get things done with all the proper due diligence required. Finding a good balance of long enough but not TOO long will be difficult, but start looking into deadlines and what exactly defines how far out they get set and start thinking about setting shorter (yet still doable) deadlines.

Studies show that standing will not only improve health, but it will also improve productivity. Focus goes up and thus more work can get done.

call center workers showed that pollution in the office reduced productivity levels. As you can imagine, pollution is a major issue in a lot of places, especially in bigger cities.

If you’re experiencing shocks when you pull a plug out of the wall, or if you notice a spark when turning a particular electrical switch on and off, a faulty appliance or bad wiring may be to blame. Be careful to make the distinction, however, between an electrical issue and a shock that might occur after, say, crossing a carpet. The latter is caused by static and is not a serious issue.

Flickering lights are irritating, but they aren’t always cause for concern. They may just be flickering because of a faulty or loose bulb, so try swapping out the bulb in a flickering light before calling in a professional. If that doesn’t work, the wiring in your circuit breaker may need to be reworked, or there may be an issue with the connections in your light fixture.

If a bad burn-like odor emanates from the outlets and switches in your home, the first step you should take is to turn off the power from the electrical panel. The second step should involve placing a call to your electrician, who can tell you if the problem is with a particular device or a potentially serious wiring issue. Don’t ignore a burn smell – if left unassessed, it could lead to an electrical fire.

While some of these signs don’t always indicate a serious problem, others are cause for concern. When it comes to electricity, it’s always best to err on the side of caution, so if you’re experiencing any of these issues and can’t determine the cause, it is time to make a phone call.

Since 1989 approximately 1 billion feet of CSST gas line or yellow gas line has been installed.  Nearby lighting strikes can cause an electrical surge and puncture the CSST line.  Bonding is considered electrical work and should only be performed by a qualified electrician.

In new construction we bond all gas lines.  Currently about 500,000 new homes per year have CSST gas line installed in them.  However, CSST gas line is considered safe when properly installed in your home.  Part of the installed properly guidelines refers to bonding your CSST gas line, your local electrician can do this for you.  If your home is more than two years old we recommended you have a licensed electrician check for proper gas line bonding.  Many real estate transactions and inspections require the CSST line to be bonded prior to the sale.   A good source of information on CSST lines can be found at CSSTSafety.com.

“CSST should NOT be confused with flexible gas appliance connectors – the product that joins a moveable appliance to your home or building’s gas supply line. The difference is flexible connectors attach directly to the moveable appliance from the wall or floor. CSST is usually routed beneath, through and alongside floor joists in your basement, inside interior wall cavities and on top of ceiling joists in attic spaces.” CSST Safety.com

If you would like more information or to check to see if your CSST line is properly bonded please feel free to Contact us anytime!  We bond CSST gas lines in the Des Moines area and surrounding communities.

Most Maryland, Virginia, and DC homeowners pay little attention to their main electrical circuit panel until something goes wrong, such as a tripped circuit breaker. However, when the areas around your outlets have darkened and/or heat is coming off of your main circuit box, these can be indications that something is wrong with your wiring system even if the circuit breaker doesn’t trip.

Since there are more than 370,000 house fires in the U.S. each year, causing around 15,000 deaths and injuries, paying attention to your electrical panel is more than just a good idea; it’s essential. Catching issues like a hot circuit breaker early can not only help to keep you and your family safe, but can keep the cost of fixing the problem in check and prevent property damage.

There are a number of things that can cause your circuit breaker to give off heat. Some of the more common include:

Electrical work is too dangerous to work on yourself. It’s important to hire a licensed electrician to make sure your wiring is handled properly and safely.

Kolb Electric has the experienced, licensed electricians you need to keep your home and your family safe. If you have questions or concerns about a hot circuit breaker or other wiring issue in your home, call us for an evaluation. Our staff has experience in a variety of home wiring projects, from re-wiring an entire home to fixing loose electrical connections. We’ve been helping Maryland, Northern Virginia, and Washington, DC area homeowners with their electrical needs since 1925. Call us at 877 287-1179 to schedule an appointment today.

As part of our series on pop culture from 15 years ago – a continuing celebration of our 15th anniversary as Pegasus Lighting – here are 15 moments from March 1999 you may remember. Monica Lewinsky’s book on her affair with Bill Clinton goes on sale; the Dow Jones average beats 1000 for the first time; and The Matrix is released. Ah, the sweet 90s. Where were you?

1. Jar Jar Annoys Basically Everyone

At the Golden Raspberry Awards, better known as the Razzies, the award for Worst Supporting Actor went to Ahmed Best, who voiced the character Jar Jar Binks in STAR WARS: EPISODE 1, THE PHANTOM MENACE. Poor Jar Jar, you-sa not much appreciated by STAR WARS fans.

2. The Worst Picture of the Year

The Roth 401(k) combined elements of the Roth IRA and the traditional 401(k). In a traditional 401(k), you contribute income without paying taxes on it. You then pay taxes on the funds when you withdraw them during retirement. With the Roth 401(k), however, you pay the taxes upfront so that you can withdrawal funds tax-free during retirement.

 5. The Melissa Worm Attacks the Internet

At the end of March 1999, the Dow Jones Industrial Average closed above the 10,000 mark at 10,006.78. This was unprecedented! People made “DOW 10,000” hats and celebrated. In hindsight, people wonder whether that day represented the peak of our economy’s health up to that point or the peak of market excess that was responsible for the economic instability of the 2000s.

7. You Are the One, Neo

Legendary film director Steven Spielberg was once again named Best Director at the Academy Awards for SAVING PRIVATE RYAN. In fact, the director of early 80s movies like E.T. was on a real tear, just coming off of the JURASSIC PARK series and SCHINDLER’S LIST. He continues to direct great movies today.

9. Roberto Begnigni Is Exuberant 

Roberto Benigni won Best Actor for his role in LIFE IS BEAUTIFUL at the 1999 Academy Awards. His reaction immediately became more popular that the movie itself. I’ll have a glass of whatever he’s drinking!

10. Gwyneth Wins Best Actress

SHAKESPEARE IN LOVE was the most awarded film of the night of the Academy Awards. Perhaps the most touching award acceptance, though, was Gwyneth Paltrow’s. Try to watch her acceptance speech without getting teary. I dare you.

11. Lewinsky Tells All

In March, 1999, The Supreme Court of the United States upheld the murder convictions of Timothy McVeigh for the Oklahoma City bombing, which left too many dead and wounded to even go into detail here. It was a tragic and totally unnecessary crime, and the Supreme Court decision echoed the feelings of many Americans.

14. Stanley Leaves Us

On the day after we lost Stanley Kubrick, we lost another beloved American hero, the legendary baseball player Joe DiMaggio. His death was caused by lung cancer. He was 84 and sure saw America from an interesting point of view. The loss of this former star was felt all over the nation.

It’s fun to think back to these moments in the popular culture of 1999, even though not everything that happened was happy. Most of us lived through all these events and remember them well. Come back next month to see what we resurrect next.